• Approximately 45 people.

BILL THAYER - GUEST

• Self taught himself Java. Here today to observe. Bill is considering starting a North Texas Mentor Graphics group.
• Does chip and board design for a living.
• bthayer tqtx (dots in the spaces com)

MAIL BOX KEY

• ACTION Daniel Brookshier, thinks that President and Treasurer should have mail box keys and periodically check the PO box.
• Barbara DeVries, we don't know if Stephanie Smith [current treasurer] knows about the keys or this thought.
• David Dietz, audit suggestion, one of Stephanie Smith's concerns was tracking incoming checks.
• Barbara DeVries, [regarding handling sponsor checks] who has the Keane check?
• Barbara DeVries, [regarding handling sponsor checks] procedures, and purchase order template required for some companies. Follow Stuart Yarus [previous treasurer] and Barbara's procedure. It was not documented.
• David Dietz, need receipt form.
• Daniel Brookshier produced his receipt book [that Stephanie had previously distributed] and proceeded to fill out a receipt for ParaSoft's check given to Daniel earlier tonight at the JavaMUG regular meeting.
• Barbara DeVries, has a strong preference that sponsor get a receipt for their check.
• David Dietz, but how to verify that we got the check in the first place?
• Alex Ferrer, suggested using a direct deposit process.
• Barbara DeVries, promotions committee would not see direct deposit bank statements consequently could not validate receipt of the sponsor's check.
• ACTION. Stated by Daniel Brookshier.
• Need PO box check receipt procedure.
• Need communication process documented regarding receipt and deposit of sponsor checks.
• Need copies of receipts to Promotions Chair (i.e. Barbara DeVries).
• Alex Ferrer, could we use a Quicken reconciliation to validate check receipt?
• Barbara DeVries, there is not a proper paper trail with Quicken.
• Barbara DeVries, in the past, check receipt validation had fallen to her as Promotions Director.

TREASURER'S REPORT

• no report

AUDIT COMMITTEE REPORT (Special Committee)

• Daniel Brookshier, Daniel currently has a $200 ParaSoft check. Check# 13130 and receipt# 097501.
• Barbara DeVries, did Daniel get a check for February and March?
• Daniel Brookshier, thinks he has seen February, does not know about March.
• Barbara DeVries, check activity should be part of monthly finance report.
• David Dietz, Audit Committee Status.
  • Stuart Yarus and David met 04/01/2004 and wrote up a draft audit report.
  • Sent a copy of this draft audit report to Stephanie Smith on Tuesday AM 04/13/2004
  • Daniel Brookshier asked if Stephanie had been at the meeting. David said no. Had she been invited? David said he was acting on Stephanie's comments after the Jan board meeting that she did not want to attend any more meetings. Daniel asked Stephanie to be invited to future audit committee meetings (if any).
  • Found that $5 too much was reported given to Dan Kern-Ekins.
  • 2003 $50 American Express Travelers Check. Probably described in the [missing] March 2003 minutes.
  • Concurr with Stephanie that receipts were poorly documented. She's right. Realize that Stuart Yarus was our very first treasurer and we are just now formalizing these functions.
  • Has not recieved any comments from Stephanie Smith on the draft audit report.
• Daniel Brookshier, earlier read Stephanie's email about finishing the audit. Stephanie's email has recently changed, so it may have been mis-sent. Please resend.
• Jim Burke, this seems to be going on too long. Are there minutes from the audit meetings we could see?
• ACTION, Daniel Brookshier, please resend the audit document and cc Daniel.
• Barbara DeVries, could you cc the whole board?
• Glen Grimes, please don't distribute [cc] to the whole board until the final report.
• Barbara DeVries, its been procedure in the past that treasurer sends the bank balance and activity report before the meeting. Need to restablish this procedure.

DEVELOPMENT COMMITTEE REPORT

• Members: Barbara DeVries, Jim Burke, Jean Johnson.
• Parent committee of the Electronic Communications Committee
• Barbara DeVries comments
• Thanks for the new badges.
• Status of physical assets. Have not had very good practices. Badges are an example. In years past Dan Kern-Ekins as president collected the badges each evening and redistributed them before the next meeting.
• Where are the JavaMUG signs that Jim Burke had made up? Has he not got time to bring these to the meeting?
• ACTION Daniel Brookshier, will get signs and set them up before the meeting.
• David Dietz, suggested using a storage space somewhere in the meeting room building.
• Jim Burke, no go with a storage space here. For example, the DFWUUG group tries to store their drinks but has problems because its not very secure.
• Barbara DeVries, Daniel do you want to bring the cups also?
• Daniel Brookshier, no because he does not have enough space in his small two seater car.
• David Dietz, who cares if signs or something gets lost?
• Barbara DeVries, risk is signs will be thrown away.
• Glen Grimes, getting stuff here every time is a responsibility.
• David Dietz, consider the long term. Maybe storage and a meeting place at Sun is more practical.
• Daniel Brookshier, depends on when this location is closed.
• Jim Burke, JCPenney is planning to move but this meeting place area will still exist. Several other companies who lease at Park Central III hold various meetings here and its expected that Park Central building management might pick up management of this area.
• Barbara DeVries, moving on now.
• Barbara DeVries, Daniel, will you take ownership of the signs and crawing cards?
• ACTION Daniel Brookshier, Yes.
• Barbara DeVries, amazon-20 JavaMUG discout. Dan Kern-Ekins set this up. Somebody on the current board needs to take ownership.
• Daniel Brookshier, the amazon-20 responsibility should fall under Electronic Communications committee.
• ACTION. Electronic Communications will handle amazon-20 and work with Dan Kern-Ekins to get the userid and password information.
• Barbara DeVries, FYI Billy Barron and I are the registered contacts for Sun Java Group.
• Barbara DeVries, Billy Barron [previous bookmaster] turned the book reviewer postion over to me.
• ACTION Glen Grimes, willing to handle books. Just completed a review process for CCCCD.
• Barbara DeVries, explained that Billy's process was to read and comment on books, then turned them over to JavaMUG.
• ACTION Glen Grimes, needs editorial contacts that Billy had.
• Jim Burke, Billy lost his list when Metronet went down Summer 2003.
• Jim Burke, many of the books given away had an editor sticker or letter in them. I will turn over what I have. Barbara agreed.
• ACTION Barbara DeVries, suggested a career day with vendors, mock interviews. Wants to pursure growing this concept.
• David Dietz, suggest two part process practice then actual interviews.
• Barbara DeVries, one day is preferred.
• Barbara DeVries, Keane Consulting wants help produce the career day. Helps them focus access to developers and advertise their presence in the market. Does not want to put off other vendors.
• ACTION (for Glen Grimes) Barbara DeVries, proposed special event with an author where author would sign their book.
• Barbara DeVries, procedures. In the January 2004 timeframe worked up draft procedures and would update them. Stephanie Smith has a copy.
• Daniel Brookshier, procedures, Also Jean Johnson voluntered to help in the February board meeting.

EDUCATION COMMITTEE REPORT

• Members: Glen Grimes (Chairperson), Jean Johnson, and Jim Burke
• Glen Grimes, what happens to business cards? Working on contacting IT leads at companies for survey. Barbara DeVries,
  • Send a note to the JavaMUG email list.
  • Sponsors are a good target.
  • Dallas Journal Book of Lists (by paper or on CD) $129/year has lists of most DFW companies.
• Glen Grimes, wants to distribute a survey next month. Any thoughts whatsoever are appreciated. Send them to Glen. Wants backgrounds, technologies people are using, want to maintain this to build course material (i.e. what courses do people need?)
• Daniel Brookshier, currently am a technical recruiter, you won't believe the number of people who know Java but are not well rounded in Java. They know the areas they develop in but not the larger picture.
• Glen Grimes, describe more items for architect.
• Daniel Brookshier, use the form as a prerequsite for next month's drawings.

ELECTRONIC COMMUNICATIONS COMMITTEE REPORT

• Members: Willis Griffin, Greg Helton, Raju Nallaparaju, and Randy Wiseman
• Electronic Communications is a sub-committee of the Development Committee
• no report

MEMBERSHIP COMMITTEE REPORT

• Members: Jim Burke
• Jim Burke, web signup. Need to contact Bob Bryon re database for user information.
• Daniel Brookshier, might be a good place to put Glen's survey, ask each member a series of questions.
• Alex Ferrar, will look at Collabra type lists. Been busy this month.

PROGRAM COMMITTEE REPORT

• Members: Alex Ferrer and Erik Wieburst.
• Alex Ferrer, Marc Fleury, JBOSS creator, is confirmed for next month (May).
• Dave Hecksel, is confirmed for June
• July is not confirmed. Possibly sometone from Jay Zimmerman's No Fluff, Just Stuff speakers.
• Gavin King, Hibernate creator, could not do our schedule.
• Daniel Brookshier, had sent Alex a list of Sun speaker contacts.
• Daniel Brookshier, can send outher speaker information as he comes across it.