JavaMUG Board Meeting January 12, 2004

TIME AND LOCATION

ATTENDEES  (In order seated around the table. )

OVERVIEW.

15 people met at Chen's Wok and Grill to discuss JavaMUG 2004. Most of the work accomplished involved group functional work such as resolving the web situation, populating committees and establishing initial board term length. We did not have sufficient time to get to gathering ideas to better JavaMUG in 2004.

6:55 A quorum was determined to be present. All 2004 board members were present.
6:55 Daniel Brookshier called the meeting to order

OPENING REMARKS by Daniel Brookshier, JavaMUG President. Goals.

  • Get JavaMUG recognized by more corporations as a Java source.
  • Java.Net has a JavaMUG section.
  • We need to move toward being a non profit organization.
  • Work toward long term sponsors.
  • Accept donations by companies.
  • Consider moving the board meetings to a different night.

ATTENDEE INTRODUCTION AND REMARKS

  • Jean Johnson, interested in helping with Education and Development committees
  • Willis Griffin, CountryWide, interested in helping web development
  • Raju Nallapa, TI, interested in helping with web development and participates in all the other Java groups.
  • Randy Wiseman, CountryWide, interested in helping with web development
  • David Dietz; InterVoice, past JavaMUG president
  • Jim Burke is interested in bringing more JavaMUG members up to architecture level and energizing membership.
  • Suresh Shah, EDS, wants to join one committee either electronic communications or Funding, wants fixed meeting adjournment time (meeting and board)
  • Stephanie Smith wants to help get things done, for example procedures (don't talk but do)
  • Erik Weibrst JavaMUG needs a web host, an updated site, JavaMUG meetings are not mentioned in newspapers, when data is not updated its not good, update process was FTP now its email.
  • Greg Helton, CountryWide, interested in Java patterns, also attends PlanoJava
  • Barbara DeVires, CountryWide is interested in fund raising from corporate sponsors, sponsorship, book reviews, no special agenda for 2004, Not enthusastic about non-profit, wants more thought.
  • Alex Ferrer is interested in being presentation coordinator, works in a web design company can help with design, could work with web hosting, recommends we don't support our own web server.
  • Glen Grimes, Professor of Computer Science at Collin County Community College and lectures in Java, C++, and four other courses, interested in Education committee
  • Stuart Yarus, CompUSA; past JavaMUG treasurer and JavaMUG lists moderator. Suggested treasurer turnover and audit.

GENERAL BUSINESS:

  • NEXT MEETING ANNOUNCEMENT.

    • Daniel Brookshire will send the meeting announcements. Normally done by the Communications committee.

  • NAMEPLATES.

    • David Dietz is working on this. Wants 300 bpi JavaMUG logo, cost is $23 setup, then $13.08 plus tax for the badges. Same cost as last year. Suggested previous board members use their old '2003' badges. Barbara proposed and it was agreed to get all new badges for everyone.

  • GENUITEC LLC.

    • David Dietz reviewed the issue. Genuitec LLC Sponsored the last meeting and was somewhat upset that the main presentation seemed to be a product demo and took focus off their product. The problem was sponsor paid $300 for the pizza but another product benefited.
    • Barbara DeVries suggested that they come back or present at one of the SIGs.
    • Other attendees saw benefit in Genuitec's presentation, that is the difficulties of bringing a product to market.
    • Action Daniel Brookshier will call and suggest a presentation around Eclipse. Refered to the Presentation Committee.

  • WEB SITE

    • Barbara DeVries; rewrite the site because its graphically based and can't expand the site because modification is difficult without a tool. Most of the site should be in HTML with some perhaps in Java.
    • Daniel Brookshier; Use soem Java but major content is HTML.
    • Glen Grimes, get the information out, otherwise its meaningless.
    • Erik Wiebust, update the site, make it simple.
    • Barbara DeVries, restore the site, then transition back to Gil Hanson's base.
    • Alex Ferrer; how much money to allocate for web hosting per year and when do we want to do this?
    • David Dietz, getting a web site is one thing but having access, ie to run Java applications, is quite another thing.
    • Stuart Yarus, major hosting sites limit access.
    • Stephanie Smith suggested that we Email Bob Bryon to fix up immediate problems. A consensus was reached regarding this suggestion. The Communications Committee will handle this.
    • Action:
      • Stephanie Smith presented a motion to spend $30/month for an ISP budget.
      • Stuart Yarus suggested $360 maximum focusing on preservation of JavaMUG capital.
      • Barbara DeVries proposed a modified motion that $360 or less web budget including taxes report by 01/23 and vote on 01/26.
      • The motion passed 6 for and 2 against (Suresh Shah and Jean Johnson).

  • BOARD TERM SELECTION.

    • This is the first term under our new bylaws. As part of our bylaws we have staggered terms. This process is to bring board terms in compliance with the bylaws. Who gets a two year term and who gets a one year term.
    • Daniel Brookshier 2 year term
    • Jim Burke 2 year term
    • Barbara DeVires 1 year term
    • Alex Ferrer 1 year term
    • Glen Grimes 1 year term
    • Jean Johnson 2 year term
    • Suresh Shah 1 year term
    • Stephanie Smith 2 year term

  • FINANCE AUDIT

    • Stuart Yarus; we must do an audit because the last official audit was 01/01/2001.
    • Auditors will be Stephanie Smith, Stuart Yarus, and David Dietz

  • POPULATING COMMITTEES

    • Financial Committee members; Stephanie Smith, Stuart Yarus, Suresh Shah, and David Dietz
    • Development Committee members; Jean Johnson, Barbara DeVires, and Jim Burke
    • Program Committee members; Alex Ferrer, Erik Wiebrst
    • Membership Committee members; Jim Burke
    • Electronic Communications Committee (see below). Members; Greg Helton, Randy Wiseman, Raju Nallapa, Willis Griffin
    • Education Committee (see below). Members; Jean Johnson, Glen Grimes, Jim Burke

    • CREATING A COMMUNICATION COMMITTEE
      • Action:
        • Barbara DeVires proposed that a new Communication Committee be created includes WEB site management and email meeting notification is part of the Development Committee. More than that, create a Communication sub committee.
        • Jim Burke suggested that this be outside Development.
        • Passed 7 for and 1 against (Jim Burke).

    • CREATING AN EDUCATION COMMITTEE
      • Jean Johnson introduced the subject of creating an Education committee.
      • Barbara DeVries suggested the new committee be under Development like Electronic Communications.
      • David Dietz suggested that the new committee be under Development otherwise we would have to notify the membership via email.
      • Action:
        • Jim Burke moved to create an Education Committee at the same level as the standing committees (i.e. not under Development)
        • Barbara modified the motion to state that the purpose of the committee was for classroom instruction.
        • For 6, against 1 (Barbara DeVries), Suresh Shah left before the vote.

  • BOARD PICTURES

    • Daniel Brookshier took pictures of everyone with his camera and tripod.

  • CHANGING BOARD MEETING NIGHT TO MONDAY

    • Daniel Brookshier suggested moving to the Monday before the Wednesday meeting.
    • General discussion of where to meet; which restaurant & etc.
    • Alex Ferrer said he had to drive from Arlington and suggested continuing the board meeting on Wednesdays.
    • Action: none, the board will continue to meet Wednesdays after the JavaMUG meeting.

ADJOURN The meeting was adjourned at 9:00pm. This is a GREAT start for 2004! Thanks everbody!