JavaMUG Board Meeting Minutes, Saturday, April 2, 2005

JavaMUG Board Meeting, Saturday, April 2, 2005

Time and Location

10:25 AM approximately, to 12:22 PM
NerdBooks, Corner Meeting room

Attendance

President: Daniel Brookshier
Vice-president: Steve Davidson
Secretary: Lori Wilkins
Treasurer: Stephanie Smith
Jim Burke - Board Member
Guests:

Andy Hoffman (entire meeting)
Bob Makowski (most of the meeting)
Jim Blood (last 30 minutes of meeting)

General Business

President called the meeting to order around 10:25 AM, when a quorum was achieved.

Agenda Items

Vote on prior meeting minutes for March meetings.

Minutes approved unanimously by 5 board members present (Dan, Steve, Lori, Stephanie, and Jim), with 2 changes, which have been incorporated into the published minutes.

JavaMUG Mailing Lists - Status.

Daniel Brookshier will report on these lists

i) JavaMUG Announcements List - moderated, announcements only

ii) JavaMUG Jobs List - moderated

iii) JavaMUG General Discussion - unmoderated

No update to status on lists; Daniel working with Stuart on mailing lists. Stuart has given Daniel admin and moderator access to ecartus.

2004 Financial Audit status

postponed until next month

Income over the Past Year

Treasurer referred board to Yahoo! group which has files section for finance.

Development Committee:

Sponsorship status - need sponsors for July, Aug, and Oct thru December of 2005

Program Committee:

need speakers for July, Aug, and Oct thru December of 2005

Certificate training status

the Education Committee has not met yet

Fund raising opportunities

Yearly sponsorships - Development Committee is responsible for this area
Java Forum - Conference Committee to be formed to address this

Status of vision statement

online; front page of javamug.org

Web hosting change selection

Membership Committee is in progress

Membership Benefits - all membership benefits are dependent upon the new website being developed by the Membership Committee and other volunteers.

Group buys
Special Raffles
Membership Cards
Membership ID
Resume Listing

Sponsor benefits

all sponsor benefits are dependent upon the new website being developed by the Membership Committee and other volunteers

Proposals to increase Monthly Sponsorship $

dependent upon the new website...

Recognizing sponsorship status of SIG meeting places on web site

dependent upon the new website

Job listings on Javamug.org

old job listings are to be removed; out of date

Resumé listings on Javamug.org

dependent upon the new website

Java Job Fair (at NerdBooks)

on hold

Increasing membership/attendance

dependent upon the new website and our speakers
publicizing meeting in event calendars of local newspapers and trade publications

By-Laws for Java Metroplex Users Group Corporation, Exhibit A. Code of Ethics and Conflicts of Interest Policy

discussed briefly

By-Laws for Java Metroplex Users Group Corporation, Exhibit B. Procurement and Acquisition Policy

discussed briefly, particularly as it pertains to pizza costs and getting alternate cost estimates for pizza; Stephanie is gathering comparison price estimates from several pizza places

Board members who do not show up for meetings

brief discussion

Action Items

Daniel and Steve - letter
Jim Burke - create a form for Directors on the Board to sign at the next meeting regarding the Code of Ethics
Stephanie - ask Randy Wiseman to take the old jobs postings off of the site
Audit Committee - discuss getting together to meet
Development Committee - research long-term sponsorships
Stephen - research mailing list software on his machine